19th November 2019
When you are planning for an event, there are several factors you should consider making sure it is as safe and secure as necessary. A proper and professional event security UK firm should liaise with local authorities at the appropriate stage of the process.
At Stage Security we have developed a trusted and professional reputation within the local community of Suffolk. We know the importance of working with local authorities and it is part of our event security strategy to incorporate this working relationship into every appropriate stage of our planning and execution. There are several factors involved in working with local authorities, some of which may seem obvious while other areas can be overlooked.
When we talk about local authorities, we include the emergency services and the local council. Ultimately, all parties involved in the running of a successful public want to achieve the same goal. That goal is to ensure that all eventgoers enjoy their time and are safe in doing so. It’s also essential to consider the local community and businesses and to work together to minimise disruption to them.
As outlined about, working with local authorities is extremely important for running a safe event. Not to mention that in most cases you will need a license to run an event at your chosen location. A license might be compulsory but your work with the local authorities should far transcend this. The local council will be interested in several key elements like crowd management, transport capability and how local businesses will be affected. The emergency services, such as local police forces and fire services, will require reassurances about the steps being taken to maximise safety of all people in the vicinity.
One of the most common ways of managing this partnership is through a Safety Advisory Group. A decision on whether to form a group should be made during the event proposal stage. Depending on the local council’s policy, large-scale events may require a group or a similar partnership while smaller events may not. The projected visitor count, type of event and challenges of the surrounding area can influence the decision.
Safety Advisory Groups are usually set up by the local council as a way of managing the coordination between all parties involved. Event organisers should use this as an opportunity to aid in the planning and management of their event. They should attend regular meetings to build relations and show commitment to running a safe event. The organisers should be honest, not promise what can’t be achieved, and keep the group informed of updates.
Safety Advisory Groups usually involve members of the licensing, council, emergency services and environmental health teams. It is an opportunity for all concerned to address any public safety issues and advise on solutions.
Working with local authorities is just one key part of preparing for an event. Event security planning should also include a security audit which identifies what steps should be taken to improve the current security solutions and what new solutions should be implemented. If you would like to know more about what a security audit involves, check out our security audit guide.
What our clients say about us
As a leading regional 24/7 security provider, we ensure every member of our team is fully SIA-licensed, highly trained, and prepared to deliver the highest standards of protection. Our commitment to robust quality processes ensures our clients benefit from consistent, reliable, and professional service at all times.
As a local security company, we take pride in offering a personalised approach backed by industry-leading standards. We work closely with each client to understand their needs, ensuring our solutions are tailored, effective, and delivered with care.
Our reliability, integrity, and meticulous planning make us one of the region’s most trusted security providers, being well-equipped to meet your requirements and safeguard your business and assets.
"Stage took the time to understand our business requirements and plans for growth. It was clear that they were the best security provider to partner with our business as we looked to expand in the UK and region of Suffolk. The services Stage has delivered to our business since the start of 2022 have helped ensure our site, staff and property is always protected."
— Sheng Li, FDS Corporation
"We have used Stage security since the beginning of 2022 and have found them to be personable and responsive to our questions and needs regarding a broad range of events. Offering appropriate security personnel to suit each event is key to us, and the team at Stage have always delivered."
— Jonathan Senior, Wherstead Park
"We have been working with Stage Security for a few years now and have always found their service to be very reliable and professional. We would certainly recommend them to other clients."
— Josie Stone, Beyond the Box Student
"The guys were amazing! Super friendly, fully capable, and highly visual. They took onboard our specific instructions, and we're nice to all that attended. Everyone at the event was very complimentary of the guys. I've recommended stage to several people based on this experience already."
— Councillor Ruman Muhith, Ipswich Borough Council
"We are very pleased with the level of service provided and look forward to continuing our partnership with them moving forward."
— Elmstead Place, Yugo
"Stage Security has been an invaluable partner in safeguarding our Ipswich office. Their professionalism and prompt response times consistently reassure us and allow us to focus on our core operations. Since partnering with Stage, we’ve seen a marked improvement in service quality and reliability. We confidently recommend them as a trusted, first-choice security provider."
— Birketts LLP
"I wanted to pass on a compliment for the security team working at the Regent on the 27th Feb: Another amazing security team- Allen, Kelly and Keira. They were proactive at the start helping to hand out wristbands to customers and putting smiles on people’s faces. Great customer service!"
— House Manager, Ipswich Regent Theatre
"Thank you to your two guys who were patrolling Christchurch Park today. They were very friendly and approachable. They took time to speak to the young people who were enjoying being in the park. As a parent it is very reassuring that they are in the park, and if there is any problems people know that they can approach them and they are there to help!"
— Lisa Cooper
"May I take this opportunity to say thank you, it has been a pleasure dealing with you and the company. Also, we all wanted to pass on our personal thanks to David who was such a nice person and he did such a good job giving us such peace of mind (and a much needed break every night after such long days!)."
— Katrina Robertson, Whitton Parish
"Kieran was the best front-of-house SIA security staff member we have worked with for years. He was attentive in what was going on, helpful and approachable with the customers. The little jobs I often have to remind staff to do just happened without prompt, he wasn't in a rush to leave for his later job, and he wasn't constantly on his phone in front of the customers."
— Shaun Whymark, Ipswich Regent Theatre
"I would like to thank Adam Howes and his team for their work and support at Suffolk Pride 2019. They brought their professional expertise and clear understanding of our needs to our event. They understood and delivered our objectives for the day in a proficient and skilled manner whilst carrying out their role."
— Suffolk Pride
"Thank you and to your team so much for Wednesday. You really were superstars and I can’t thank you enough for all your help and support. From the word 'go' you were all so professional and just got on doing what you do best."
— Sarah Shinnie, Suffolk District Council
"A very big thank you to you and your staff for a successful event (Stowmarket Christmas Fayre) that was held yesterday (28th Nov 2021). Your staff were exemplary, actively engaging with members of the public, reinforcing the road closure and also alerting myself and other Town Council staff to potential issues of concern. Thank you once again."
— Michael Marriott, Stowmarket Town Council
"I wanted to say a big thank you and well done to the security who worked here last night, especially Steph and Karl. We had a first aid incident which involved a lady fainting. Steph was very quickly on the scene and took a lot of control of what was happening."
— Mark Wright, Operations Manager, The Apex
"I wanted to write to say how brilliant your two security guards were at the school ball. They were the best we have had. They were friendly and professional, worked the whole time and were very observant with regards to the behaviour of our students; they were proactive about stepping in when required."
— Mrs Isobel Tyndale-Brown, Woodbridge School
"We held a music festival at our Holiday Park for over 3000 people, guests and owners. Hiring Stage Security was a simple process, from start to finish with professional care and regular communication throughout the whole preparation time before the event."
— Kelly Evans, The Orchards Holiday Village
